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Department of Education > IT Department > Tip of the Day  

Tip of the Day

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Electronic Business CardsUse SHIFT+ENTER to open the menu (new window).
Electronic Business Cards – Electronic business cards are an easy way to create, customize, and share your information with customers, clients, or friends. You can add photos, company logos, or other personal information to your card so that the recipients have an easy way to identify your card. To customize an electronic business card, open a contact and, in the Options group of the Contact command tab, click Business Card.
Improved Out-of-OfficeUse SHIFT+ENTER to open the menu (new window).
Improved Out of Office – Exchange Server 2007 makes it easier to stay on top of those times when you’re out of the office or otherwise unavailable. Out of Office (OOF) messages can be scheduled to begin and end on specific dates and times, reducing the likelihood of your OOF not being set. A separate out of office message can be sent to external recipients, a capability your administrator can enable or disable. Out of Office messages can also be set or unset from a mobile device. To access the Out of Office Assistant, click ToolsOut of Office Assistant.
Scheduling AssistantUse SHIFT+ENTER to open the menu (new window).
Scheduling Assistant – Improved scheduling capabilities in Office Outlook 2007 and Exchange Server 2007 help you schedule meetings easily and in less time. Exchange Server 2007 looks at the attendee list and recommends an ideal meeting time and location. To use the Scheduling Assistant, click the Scheduling Assistant button on the Meeting tab of a new meeting request.
Calendar SnapshotsUse SHIFT+ENTER to open the menu (new window).
Calendar Snapshots – You can use Calendar Snapshots to send an HTML snapshot of your calendar through e-mail, making it easier to share your calendar information with people outside of your organization. In your Outlook Calendar, click Send a Calendar via E-mail.
Sharing RequestsUse SHIFT+ENTER to open the menu (new window).
Sharing Requests – With Exchange Server 2007, you can send a sharing request to anyone, giving them read/write permissions to any non-mail folder in Office Outlook 2007, including your calendar, contacts, tasks, notes, and journal. At the same time, you can ask that person to share their folder in return.
To-do-BarUse SHIFT+ENTER to open the menu (new window).
To-Do Bar – The new To-Do Bar integrates your tasks, e-mail messages flagged for follow-up, upcoming appointments, and calendar information in one convenient place. It also includes tasks from the Microsoft Office OneNote 2007 note-taking program, Microsoft Office Project 2007, and Microsoft Windows® SharePoint® Services Web sites. To view the To-Do Bar, click View To-Do Bar.
Data Task ListUse SHIFT+ENTER to open the menu (new window).
Daily Task List – Office Outlook 2007 integrates tasks on the calendar in the Daily Task List so that you see them displayed beneath your daily appointments and meetings. To allot time for working on a task, simply drag the task onto your calendar.
Flagging Mail as a taskUse SHIFT+ENTER to open the menu (new window).
Flagging Mail as Tasks – With the Flagging Mail as Tasks feature, you can create a task from an e-mail message in one simple step. Simply right-click to flag your message and designate a date for completion. The item is then added to your To-Do Bar, and the due dates are integrated automatically into your calendar.
Color CategoriesUse SHIFT+ENTER to open the menu (new window).
Color Categories – New color categories give you a quick, visual way to customize and distinguish items from one another, making it easy to locate information. You can add the same color category to mail, calendar, or task items so that you can easily locate all items from a project at a glance. When you need to find the information later, you can search and sort by color categories to quickly identify what you are looking for. To assign a category, right-click the category icon in the Mail pane. From an open e-mail message, click Categorize in the Options group of the Message tab and select a category
Attachment PreviewerUse SHIFT+ENTER to open the menu (new window).
Attachment Previewer – With the new Attachment Previewer, you can view your attachments with one click directly from within the Reading pane. Click Preview File in the Preview pane.
Instant SearchUse SHIFT+ENTER to open the menu (new window).
Instant Search – With new and powerful integrated Instant Search, you can quickly locate the information you need, whether it is in your e-mail, calendar, contacts, or tasks. Enter a keyword, and Instant Search quickly searches your Office Outlook 2007 data, highlighting the locations where that search term appears. Instant Search even searches for keywords within e-mail attachments. You also have the flexibility to create queries with different criteria, such as date, sender, color categories, and mail importance, and Instant Search finds and delivers the results.